Policies and procedures

Like all organisations, IOSH needs a certain number of rules, regulations and guidance to ensure the Institution runs smoothly and fairly.

Those relevant to the networks can be found below. If you need to check you are doing things correctly or have any questions or concerns, please speak to your Regional Manager (branches) or Relationship Manager (groups) who will be able to help.

Code of Conduct

IOSH volunteers, staff and members should all be familiar with IOSH Code of Conduct.

Policies of note

Volunteer principles

These Volunteer Principles are not legally binding, but do provide a framework to assist volunteers in their role on committees whilst also helping to protect IOSH’s reputation, brand, and you.

  • Potential volunteers will be provided with sufficient information to allow them to assess their suitability for the various committee roles.
  • A proper selection process will be followed to recruit committee members, including for the positions of Chair and Vice-Chair.
  • A named Regional Manager (branches) or Relationship Manager (groups) will regularly liaise with and provide support to the committee.
  • Staff will assist the committee in providing new volunteering members with proper induction to the IOSH processes and procedures relevant to volunteers.
  • All volunteers and staff will adhere to IOSH policies relating to their roles. Volunteers will also be bound by the Code of Conduct.
  • All roles should be undertaken to the best of the volunteer’s ability and in an honest, open, respectful and legal way.
  • Volunteers, with the assistance of staff, should aim for their activities to be of benefit to their members and to fit with the IOSH Strategy.
  • All volunteers and staff should afford each other the same level of respect, service and care as they would expect to receive.
  • Staff and volunteers should meet commitments and standards, providing reasonable notice where either is unable to do so.
  • Resolution of problems, difficulties or grievances should, in the first instance, be reported to and dealt with fairly by the Chair. If the Chair cannot resolve the issue or is personally involved in the matter it should be referred to the relevant Manager within IOSH. 

Chair principles

Members who volunteer to take on the position of Chair of a Network have an extremely important and responsible role. IOSH has policies and procedures to assist those volunteering to take on this responsibility, and additional help and guidance is offered by IOSH staff. These Chair Principles are not legally binding, but do provide a framework to assist Chairs in their role whilst also helping to protect IOSH’s reputation and brand, and you.

A committee Chair should:

  • be accountable for their Network and be the key point of contact with IOSH staff, other Networks and external organisations, engaging and working effectively with their Regional Manager (branch) or Relationship Manager (group) as their main liaison with IOSH staff.
  • all volunteers and staff will adhere to IOSH policies relating to their roles. Volunteers will also be bound by the Code of Conduct.
  • be familiar with the IOSH WORK 2022 and ensure all activities and events relate to this strategy and, as such, provide member benefit.
  • keep up to date with any local or IOSH governance issues/changes that may affect the running of their committee.
  • where possible ensure their committee reflects the diversity of their membership; is not too large and/or ineffective; that all committee members are active in their role; and any co-opted members have a purpose and only remain on the committee whilst they have an active role.
  • comply with the length of time committee members can serve and ensure a succession plan is in place, especially for the principal officers.
  • undertake an induction that is supported by Regional Managers or Relationship Managers. Chairs are asked to assist with the induction of their new committee members.
  • lead their committee in the production of a relevant programme of meetings and events to meet the IOSH strategy and provide member benefit, ensuring that these are held in suitable locations and are publicised using the relevant and approved channels.
  • support their committee Treasurer and provide relevant information for the submission of a suitable budget for the activities of their Network. Regularly review the accounts kept by their Treasurer especially those produced at the end of the financial year.
  • support their Secretary in the recording and storing of the outcome of committee and Network meetings to provide a continual record to assist the work of both current and future committees.
  • actively encourage committee members to undertake any requests that fit within their role; being aware of and approving any activities being planned.
  • be accountable for any districts and sections attached to their Network including their general conduct and financial dealings, sitting on each other’s committees as set out in the regulations and guidance.
  • work with their committee to retain existing Network members and encourage new members, providing networking opportunities and support for their development within the profession.
  • review and authorise committee member expense claims and ensure they fit with the IOSH Expenses Policy prior to payment.
  • in the event of any internal disputes between members of their committee or their Network (not involving the Chair), to endeavour to find a resolution within the powers provided by the IOSH regulations and guidance. Should this not be successful the matter should then be referred to IOSH staff.
  • work effectively with the support IOSH staff to the benefit of their committee, their Network and IOSH as a whole, where possible keeping to agreed timescales for responses and consultations.
  • help to make the roles of Network volunteers enjoyable, stimulating and fulfilling, with opportunities for CPD and to broaden their skills and experience.