• To collect all safety information on materials, systems and methods of building the machinery.
  • To produce technical drawings for the machinery.
  • To continue to risk assess the hazards associated with the manufacture, construction, maintenance and cleaning of the machinery; and continue to update your risk assessment documents accordingly.
  • To build the machinery safely and in accordance with the design.
  • To continue to update the technical file.


If the manufacture of the machinery has been contracted to another company other than your own, you are responsible for ensuring that your contractor fulfils their legislative duties relating to your machinery.


Declaration of Conformity: A document, legally required for some machinery used in the EU and UK, declaring that the machinery conforms to legally required standards.

Declaration of Incorporation: A document, legally required for some incomplete machinery supplied in the EU and UK, declaring that the machinery is incomplete, and the supplier cannot take responsibility for producing a Declaration of Conformity or CE Marking for it.

CE Marking: A marking of the letters CE on an item, such as a machine, to state that the item complies with all legally required standards and has been issued with a Declaration of Conformity.


Have you...

  • collected manufacturing instructions and information regarding machinery or other items that will be used as part of the assembly of the new machinery and incorporated them into your technical drawings, risk assessments and technical file
  • collated Declarations of Conformity or Declarations of Incorporation from suppliers of machinery or other parts that will be used as part of the assembly of the new machinery, where required by law?

Can you include the following documents in your technical file...

  • drawings and photographs of machinery or parts of machinery
  • a description of the machinery
  • an Engineering Design Specification for your machinery
  • risk assessments and method statements for the erection and dismantling of machinery
  • details of findings from any tests carried out on your machinery or parts of machinery
  • risk assessments and safety information regarding hazardous substances contained or used within your machinery
  • risk assessments for the use, maintenance and cleaning of the machinery?

Does your machinery risk assessment and instructions for use consider...

  • transportation and installation
  • moving parts and guarding
  • means of access, discomfort, fatigue or stress for users
  • power supply and isolation
  • hardware or software faults
  • trapping or crushing
  • forces and stresses
  • noise and/ or vibration
  • fire and/ or explosion
  • hazardous surfaces
  • hazardous substances
  • manual handling
  • additional hazards associated with the commissioning and testing of the machinery?