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Final sign off and handover

Purpose

  • To sign off the machinery as safe for use and fit for its intended use, checking that all risk control measures are in place in accordance with the machinery risk assessment.
  • To handover the machinery from the design and build teams to technical and stage teams.
  • To check that any additional training requirements are met.
  • Where required by law, complete and sign a Declaration of Conformity and mark the machinery with an appropriate CE mark.

Definitions

Declaration of Conformity: A document, legally required for some machinery used in the EU and UK, declaring that the machinery conforms to legally required standards.

CE Marking: A marking of the letters CE on an item, such as a machine, to state that the item complies with all legally required standards and has been issued with a Declaration of Conformity.

Notified Body: Independent organisations appointed and accredited by the state to undertake conformity assessments on behalf of the person or Company responsible for certain types machinery.

Checklist

Have you…

  • completed a Machinery Health & Safety Checklist
  • formally signed off the machinery as safe for use, checking that all risk control measures are in place in accordance with the machinery risk assessment
  • provided the new owner of the machinery with clear instructions for use in a language that they understand
  • provided the new owner with a schedule, checklist and any tools required for cleaning, maintenance and inspection of the machinery?

Where the machinery is in use in the EU and UK only AND is not intended to move performers, have you also…?

  • handed your completed Technical File to the new owner of the machinery
  • completed a conformity assessment? You can use the Machinery Health & Safety Checklist for this task. For some types of machinery, the conformity assessment will need to be completed by a third party ‘notified body’
  • signed a Declaration of Conformity? For some types of machinery this will need to be completed by a third party ‘notified body’
  • marked the machinery with a CE mark? For some types of machinery this will need to be completed by a third party ‘notified body’?

Remember

Any subsequent additions or modifications to machinery after final sign-off will result a new cycle of commissioning and safety sign off, testing and final sign off and handover.

If additions or modifications are significant enough to have altered the machinery functions; functionality of safety devices; or introduced new hazards, a new Declaration of Conformity should be signed and a new CE mark attached, as legally required.